The Legal Assistants of Arnold Law are a vital component of the successful representation of every client. They facilitate the success of our firm by quickly and accurately responding to current clients’ requests and accomplishing attorney assigned tasks: from discovery to depositions, from evidence to e-filing, from meetings to motions, our Legal Assistants shepherd our attorneys and clients through each challenge contributing their focus and flexibility towards our common goals.
The current open position will place someone with multiple attorneys who practice civil and criminal law, and one experienced legal assistant. Through team meetings and assignments throughout each day, our newest Legal Assistant will have the opportunity to gain an ever growing body of knowledge and continually sharpen skills in communication, prioritizing, information gathering, and preparation.
Responsibilities include but are not limited to
Communication: Handle incoming phone calls from clients, former clients, subpoenaed witnesses, and others seeking to contact attorneys. Convey information to callers as directed by attorneys. Follow up on every contact to make sure that messages are responded to and messages are not overlooked. Keep track of and return every phone call/email/letter.
Scheduling: Manage and maintain attorney calendars, including schedule trials, court hearings, appointments, and phone calls for attorneys. Look forward on attorney calendars for accuracy, conflicts, and upcoming events requiring preparation.
Files: Intake, process and distribute correspondence and discovery: Stamp, redact, duplicate, index, scan, copy to client, and file documents. Organize hundreds/thousands of pages when received.
Investigation: database searches, social media searches, internet searches, records requests, managing and organizing information received.
Correspondence: Prepare letters, materials and requests, and track their receipt and return as dictated by the attorney for attorney signature, fax/email/mail as directed, and then saving confirmation with the file.
Trial/hearing preparation: Locate witnesses and prepare subpoenas, confer with investigators to effectuate service and interviews, preparation of exhibits, packing.
Documents: prepare pleadings, discovery requests, DMV requests, public records requests, medical records requests, PDSC requests, etc as directed.
To succeed one must be willing to
Maintain a positive, “can-do” attitude at all times
Keep information confidential
Keep track of and meet deadlines
Make after-hours contact with clients
Know what the tasks are in each case and give attorneys verbal reminders as needed
Fulfill occasional errands, administrative tasks, organizing or personal requests from attorneys
Keep ongoing projects lists and update top priorities frequently
Attend team meetings
Learn new software/skills
Keep your promises. If you tell an attorney or client that you will do something, then do it.
Arnold Law represents clients along the Oregon Coast and throughout Western Oregon, including in Portland, Eugene, Springfield, Salem, Corvallis, Cottage Grove, Albany, Newport, Oregon City, Beaverton, Clackamas, Wilsonville, Tigard, Hillsboro, Lake Oswego, Coburg, Creswell, Florence, Junction City, Lowell, Veneta, Oakridge, Roseburg, Brownsville, Halsey, Harrisburg Klamath Falls, Medford, Ashland, Grants Pass, Glendale, and Bend, and in the following counties: Lane County, Multnomah County, Washington County, Clackamas County, Linn County, Douglas County, Marion County, Coos County, Lincoln County, Benton County, Deschutes County, Josephine County, Klamath County, and Jackson County.